Gather Frequently Asked Questions
We understand that putting on an event or hosting a party can be a daunting experience. But have no fear…we have over 20 years’ experience in events, parties and entertaining, so we’ve heard it all and seen it all. We also know that each event is unique and we want it to be how you envision it. Here is a brief synopsis of questions we get asked:
What rooms are included in our rental? Typically, the main downstairs areas of the house are available for your use. Unless it is a wedding or reception, the bridal studio will not be included.
Will we have access to the upstairs bedrooms? Unless you are a registered overnight guest, those areas are private. But we would love to have you stay!
What do we get with the facility rental? Our beautiful, historical home and the gorgeous grounds! Additional items depend upon the type of event you are having and the package you have chosen.
Do you provide any catering? The beauty of renting with us is that you have the flexibility of choosing from any of our Preferred Caterers – those tried and true companies. We no longer allow caterers that are not on our list but we have provided a wide choice of great companies that have a price point to meet your needs. Cost of Food & Beverage is the responsibility of the Client.
What about plates, glasses and cutlery? Your caterer will provide those. John isn’t too keen on the idea of washing 120 dirty plates.
Can we rearrange the furniture in the house? We think you will love the way we have Hodge Podge set up and that it will work perfectly for your event.
Can you provide the round tables and chairs? Yes. We have an inventory of (15) 60” rounds that seat 8 people comfortably and 120 natural wood folding chairs. Our larger packages include the use of these. See packages for details.
Is there a cost for the tables and chairs? It depends on the event and package price. Typically it will be $10.00 per table and up to 10 chairs per table unless these items have been included in your package. Again, we have an inventory of up to 120 chairs. Anything over that will have to be rented by you.
Do we set up our own tables and chairs? Yes, we give you the use of the tables & chairs, but you set them up. Once you have them cleared off, we will take them down. We can set them for you also, for a minimal set-up fee. Tea Room tables & chairs (for 20 people) are included.
Do you provide linens? We can provide them to you for $12.00 per linen. We have ivory, floor length 120″ linens.
We want to hang items from the trees for decor. Any hanging from any of our trees, must be done by our Preferred Vendor, Sweet Tea and Linen. No exceptions.
We want to bring our own florist, photographer and DJ, can we? Sure, but HPL must approve all vendors you bring onto the property, prior to your event.
We are having music. What time must we shut it down? 11:00 pm.
What about alcohol? We do require that you hire our Preferred Vendor bartenders. We provide the portable bar at no charge.
What time must the bar close? 11:00 pm. Last call is 10:30 pm.
Do you require security? If your event has 50 or more people, and you are serving alcohol, you will be responsible or the cost of security. HPL will hire and organize for you. Current cost is $140.00
Who cleans up? Your caterer and you’re designated helpers are required to staff & facilitate the event during and after. This includes clearing all the tables, glasses, bar ware and decorations immediately at the end of the event. We will put the tables and chairs away. We do not clear off the tables.
What if it rains and our party is outside? We wish we could control the weather, but alas… if rain is anticipated, we will require you to either rent a tent, or if the event can be accommodated inside, we will move it indoors. We ask you be flexible and respect our decision.
Where do we park? We have a parking area on the east side of the property. It can accommodate approximately 50 vehicles for self-parking. More if you hire valet. If you are expecting more than 50 vehicles, we ask you hire a valet, or provide alternate transportation for your guests. There is no parking along Prairie Street.
Can I use the venue for photos prior to my event? Yes, for a $75.00 per hour site fee. Please call ahead for availability and we like to schedule them for Tuesday – Thursday. 2 hrs. max.
Are children counted in the guest count? Yes, their little feet still count.
Can we smoke? No. This house has stood since 1854 and we intend to keep it intact for many more years to come. Smoking is only permitted outside and only in the designated area.
Can we have fireworks? Not in the City of Montgomery, sorry.
What about our pets? We love our pets too, but not here. Only assistance animals are permitted.
Why 6% tax? The 6% is our state’s Hotel Occupancy Tax. It applies to any room or space being rented in a facility that has overnight accommodations. For overnight accommodations the tax is 12% as it includes our city HOT tax.
What else can you provide? Additional services are available from HPL or our Preferred vendors
- Overnight rental of bedrooms-great for out of town guests or the hosts to relax afterwards. (20% discount with booked event)
- Vintage Rentals
- Lawn Games
- Outdoor lounge areas
- Treat Bars
- Tent Rental
- Photography Services
- DJ services
- Bartending Consultation